Read more about our event services:

Delegate Management

Using our state of the art registration system we can process all your event registrations securely and easily. Delegates complete an online registration form which can be tailored to your event and data requirements. We can take online payment through Worldpay or issue an invoice for payment at a later date.

Automated confirmation emails are generated on registration, these can be branded to your event. The team keep regular contact with your delegates, updating them on key event details as the event progresses. Prior to the day we’ll send a ‘Know before you go’ email with all the final information so your delegates arrive fully prepped for the day.

Sponsorship & Exhibition Sales

Our experienced sponsorship manager will work with you to identify potential sponsors and exhibitors for your event.
We produce bespoke packages and a sponsorship prospectus which will work as an essential selling tool.

We work hard to create a relationship between the event and the sponsoring companies, resulting in a lasting partnership which offers benefits for both sides.

Onsite we’ll look after all the exhibition build, deliveries and set up. Your sponsorship manager will ensure all deliverables have been met and that your sponsors and exhibitors have their event expectations excelled.

Hybrid/Virtual Conferences & Webinars

We can add a Hybrid aspect to your Conference or if wish to go fully virtual we have everything you need to produce a successful event online as well as the expertise to run it.

Webinars

Our experienced team can also help your organisation to develop a webinar programme to complement your existing event portfolio.

Webinars can:

Engage and educate your online audience
Create content for your future marketing strategy and online presence
Generate leads to grow your community
Build cumulative brand value

To discuss how we can elevate your virtual event(s) and for more information, please contact claire@echoevents.org or call 0191 241 4523 for more information.

Programme Development

Many of the conferences we organise have complex programmes with multiple streams and session types. We’ve worked with themed symposiums, interactive workshops, electronic poster presentations and even simulation labs!

We can help you develop a varied programme which flows and offers a diverse day for the delegates. It’s important to include good networking opportunities for the delegates and offer an event which delivers the correct balance of knowledge sharing, social interaction, learning and debate.

Abstract Management

Our online abstract management system ensures that the submission, collection and review is simple and seamless for all involved. Delegates upload their abstract through an online form branded with your event. The reviewers can then view all abstracts allocated to them, blinded or not, depending on your requirements. Upon completion, the reviewer comments can be sent directly to the submitters via the system.

Once the full review is complete, the abstracts are downloaded for printing in your onsite programme, conference app, journal or abstract book. Our experienced program manager can advise on the best style and format for your audience.

Event Marketing

From websites to marketing campaigns to social media and print adverts. We have experience of using all mediums to communicate your event to your target audience. Your project manager will put in place a detailed marketing plan which will highlight key event dates such as early bird deadlines and speaker announcements.

We understand that budgets are often tight and paying for expensive advertising space is not always an option. To help make your marketing budget go further we seek out reciprocal deals with relevant industry associations, publications and groups to help promote your event to a larger audience.

Venue Sourcing

We’ve delivered events throughout the UK and internationally. Our team have a diverse background and use a wide range of venue types from well-known hotel chains to conference centres, bespoke venues to more creative spaces. We can help you source the right venue for your conference taking into consideration budget, space, flexibility, location and style.

Financial Management

We have an experienced finance team who can manage all the finances for your event from credit control through to invoicing, online payments and reporting. Our in house registration system produces automated invoices and can plug into your online payment gateway to allow delegates the convenience of paying online. Your project manager will create a working budget for the conference which will be updated on a regular basis as the conference develops. We always work to get the best price for the event without sacrificing on quality.

Concept Design & Creation

The design of your brand is what gives your conference its own identity and helps delegates associate with your event. It is of utmost importance that all promotional and onsite materials carry this brand. Echo has in house design capabilities and can advise and create design concepts for your event or use an already established brand to create new materials. We also do website design and creation.

Post Event

Following the event it’s important to keep momentum going, and capture feedback when it’s still fresh in the mind of your delegates. We can do either hard copy or online feedback forms which can be linked to certificate of attendance downloads or other incentives. As standard we always create a post conference report which analyses key areas of the event and offers recommendations for future years.

Onsite Management

Our onsite team work tirelessly to ensure everything runs smoothly and are always on hand to deal with any situations which may arise, allowing you to focus on and enjoy your event. We know how important it is to create a first impression and that’s why put so much emphasis on our on-site team. We are professional, well informed and above all greet your delegates with a warm and welcoming smile.

Event Production

We have a good working relationship with a range of AV companies but we’re also happy to work with your preferred suppliers. We liaise with them to design bespoke sets, lighting and sound to enhance the look and feel of your event.